Employer, you will check diplomas, store e-health and safety documents, and… take care of the temperature!

The labor law team at Romanowski & Partners – attorney Emil Smogorzewski, PhD, counsel, and Klaudia Szwarczyńska, associate – have prepared a summer summary of the latest changes in regulations important for HR and compliance departments, available [TUTAJ - Polish version only].

What's new?

Verification of diplomas – from January 1, 2026, employers will be able to verify the authenticity of paper diplomas. All that is required is an electronic request to the university, a fee, and a justification of legal interest.
Draft bill: link

Electronic health and safety training documentation – employees will also be able to confirm completion of initial training in electronic form. The new regulation will enter into force 14 days after its announcement.
Draft regulation: link

Temperature under control – from January 1, 2027, the maximum permissible temperature in the workplace will be 35°C (indoors) and 32°C (outdoor physical work). Already at 28°C, the employer will have to implement heat protection measures – technical or organizational, in consultation with employees.
Draft regulation: link

All changes respond to the real needs of the market – from counteracting counterfeiting, through the digitization of health and safety processes, to protecting the health of employees during hot weather.

It is worth familiarizing yourself with them before they come into force.